Heritage Land Bank
  • 05-Jul-2018 to 01-Nov-2018 (CST)
  • Tyler, TX, USA
  • Full Time


Company Profile

Heritage Land Bank is a leading rural real estate and agribusiness lender in East Texas.  Our total loan portfolio is over $500 million and our loans consist of poultry, livestock, nurseries, timber, crops, recreational property, and country home loans.  Established over 100 years ago, Heritage Land Bank is a locally owned and operated financial cooperative (Agricultural Credit Association), which is part of the Farm Credit System and the Tenth Farm Credit District.  Our Corporate Office is located in Tyler, Texas and we operate ten branch offices.


Education and Experience Requirements

High school diploma or equivalent and eight (8) or more years of experience in providing administrative support, planning, organizing and coordinating activities in an office environment including support for senior-level management.  Candidate needs to have strong attention to detail and excellent follow-through skills. 


Job Scope

This position reports directly to the Chief Executive Officer and will provide administrative support to the HR Manager as needed.  A results-oriented multi-tasker with strong communication skills is required.  This position will perform advanced administrative and business support work of a highly responsible, sensitive, and confidential nature.  Requires a high degree of tact and diplomacy due to the frequency of contact with senior management, the public and confidential information.  Has considerable latitude for decision making.  Works independently with only general guidance on a variety of special projects.


Essential Functions

  • Provides advanced administrative support to the CEO; sends and receives e-mail, organizes and maintains supplies and other materials, sends and receives documents as requested through fax, interoffice, and outside mail.
  • Assists customers and the general public on a wide variety of matters; receives and greets visitors and guests; answer corporate phone lines; gives information and assistance to callers from within the association, the general public, other managers, and outside organizations, representing the association in a professional manner. Assists callers in resolving problems or locates appropriate person for assistance. 
  • Accepts and confirms commitments and itinerary plans for the CEO. Maintains accurate schedules of the CEO's commitments and itinerary and coordinates travel arrangements to these commitments.
  • Assembles and coordinates all correspondence and reports needed by the CEO when attending board meetings, committee meetings, conferences and other events. Provides administrative support as requested to various committees on which the CEO serves.
  • Initiates correspondence for the CEO; makes contact inside and outside the farm credit system regarding association business, travel arrangements, meeting organizations and set-up, follow-up of assignments and special requests of the CEO.
  • Maintains all working files for the CEO; routes documents received in or originated by the CEO's office to the appropriate general file. Maintains confidentiality of all information marked or stated as "confidential", "personal" or otherwise classified.
  • Compose moderately complex correspondence and reports; completes expense reports; updates and maintains files; acquires proficiency in filing and retrieving documents electronically; maintains established files and records in accordance with internal policies and procedures.
  • Provide administrative support to the HR Manager; may assist with coordination of job postings, organizing incoming resumes, communicating with candidates, and providing status reports to management.
  • Assist in coordinating registration, hotel and travel arrangements for various meetings for CEO, senior management and board of directors.
  • Responsible for ordering flowers for funerals, births, etc. for directors, staff and their immediate family members.
  • Responsible for corporate mail; managing the organization of the break room and board room; ordering office supplies, letterhead and business cards.
  • Participate and manage other duties and special projects, as requested.


If you meet the minimum requirements and would like to be considered for this position, please send your resume and salary history to:



Heritage Land Bank, ACA is an EOE/AA/M/F/D/V Employer

Principals only.  Recruiters, please don't contact this job poster.


Heritage Land Bank
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